Senior Facilities Officer

Job Description

The job holder is responsible for monitoring and ensuring high quality facilities management (“FM”) services delivered by FM service providers.  S/he shall also be responsible to implement a certain of facilities projects/works for maintaining and enhancing the facilities systems in the School.

Key Responsibilities

  • Monitor and control the performance of outsource FM service providers to maintain effective and efficient operations, and good housekeeping of school E&M facilities.
  • Coordinate and supervise facilities maintenance and campus renovation with proper planning and scheduling.  Review and analyze quotations and tender documents, vendor evaluation, negotiation, site supervision and liaison with all the stakeholders.  Ensure all contracting works are delivered in cost effective manner and complied with statutory requirement and standard.
  • Ensure all the building services, security system, swimming pool, sport halls, carpark, staff apartment, fire service, Building Management System, Facilities Booking System and other building facilities are operated effectively and efficiently.
  • Work closely with other stakeholders to support and deliver high quality FM services.
  • Assist the supervisor to develop the FM portal, space planning system, office reshuffling projects and any assigned projects.
  • Coordinate with FM service providers to plan and maintain seamless operations.  Provide regular preventative maintenance program and emergency repairs of air conditioning program and other E&M facilities.
  • Plan, review, monitor and control the budget of OPEX and CAPEX for the facilities management office.
  • Update operational manuals and contingency plans.

Qualification & Experience

  • High diploma graduate or above in Facilities Management, Building Services Engineering, Building Management, Electrical Engineering or related disciplines.
  • Registered Electrical Worker (Grade B or above) or equivalent is highly preferred.
  • At least 5 years of proven experience in Facilities Management; school environment is highly preferred.  Hands-on experience in managing contractors for building repair, office renovation, addition and alternation projects, office reshuffling, space planning and/or maintenance projects are necessary.
  • Candidates with less experience may be considered as Facilities Officer.

Skill & Personality

  • Good at negotiation, facilitation and problem solving.  Able to give practical advice and solution.
  • Proven ability to monitor and evaluate contractor’s work schedule and performance.
  • Solid knowledge of building and facility management regulatory requirements and practices; and health and safety ordinance.
  • Good communication and interpersonal skill.
  • Good command of spoken and written English and Chinese.
  • Strong PC proficiency in MS Excel.  Good knowledge of AutoCAD will be advantage.
  • A positive “can do” approach in all aspects of the role.
  • Be fully cognizant of the need to work outside normal school hours (after-school and weekends) as required.

To apply

This is an exciting opportunity which is challenging and full of learning opportunities.  Interested parties please apply via our employment webpage at www.ics.edu.hk together with full resume.

 

We are committed to providing a child safe environment safeguarding and promoting the welfare of children and young people.  All applicants must be willing to undergo thorough background checks and child protection screening.

 

All personal data collected will be kept in strict confidence and would only be used for recruitment purpose.