Part-time Administrative Assistant (Elementary School Office)

Job Description

The job holder is to provide administrative and clerical support in the day-to-day operation to ensure smooth operation in the School Offices.

Key Responsibilities

(a) Frontline support

  • Provide a welcoming and hospitable response to all faculty and staff, parents and students, visitors and guests, etc.  Receive and direct visitors and telephone calls as a customer service professional and provide general information. 
  • Sort, prioritize and distribute incoming mail, fax and courier packages.
  • Ensure the reception area is fully resourced, tidy and presentable.
  • Work closely with other departments to ensure smooth and efficient operations among various teams and departments of the School.

(b) Administration support

  • Provide administrative support (e.g. photocopying, filing, sorting, word processing, ordering supplies, etc.).
  • Schedule appointments and meetings, determining urgency and importance, with a view to achieving the optimum utilization of time.  Keep supervisors informed on a variety of administrative details.
  • Prepare periodic and special reports as related to the departments and/or services. 
  • Keep systematic records of inventory and resources.
  • Monitor the process of requisitions, invoices, and expense reports in order to stay within a reasonable timeline for payment of bills.

(c) Others

  • Help with the logistical support of the school activities and events.
  • Provide relief support for other school offices may be required.

Qualification & Experience:

  • Higher Diploma or above.
  • Relevant secretarial training would be preferable.
  • At least 2-year experience in office environment. 
  • Experience in scheduling, managing events and organizing student activities preferred.
  • Experience in international school will be a definite advantage.

Skill & Personality:

  • Strong communication and interpersonal skills.
  • Able to multitask and meet changing deadlines.
  • Strong sense of customer service.  Well-presented and confident in dealing with people at all levels.
  • Pleasant personality, reliable, hardworking, detail-minded, punctual, self-discipline, polite and neat.
  • Mature, highly organized, responsible, self-motivated and flexible in the working approach.
  • Proficient in email systems and computer literacy.
  • Knowledge in basic operation and set-up of audio-visual equipment.

Work Arrangement:

  • 20-25 hours per week.

To apply

 

This is an exciting opportunity which is challenging and full of learning opportunities.  Interested parties please apply via our employment webpage at www.ics.edu.hk together with full resume.

 

We are committed to providing a child safe environment safeguarding and promoting the welfare of children and young people.  All applicants must be willing to undergo thorough background checks and child protection screening.

 

All personal data collected will be kept in strict confidence and will only be used for recruitment purpose.